UNION CATALOGUE INSTRUCTIONS


Access the catalogue online

Select Login (no ID or Password required)

Select Search

Ignore the copy IN OUT information as it is inaccurate.

Keyword

This is usually the best place to start. It indexes words from author, title, annotation, subjects, series, location, and grade. See the search page for search tips.

This field does not automatically truncate. Remember to add a ? at the end of a word if you want to truncate it, e.g. friend? will find friend, friends, friendship. Do not use very common words e.g. and, as at, be,do, it, no, of, to. These are stop words and will result in 0 hits.

The Media Centre assigns the following grade levels to its titles: early, intermediate, middle, senior, teacher. A keyword search provides more hits than you need because it also finds these words in the title and in the annotations. But, sometimes it is a good way to limit your search.

Author

This is indexed as the field is entered in the record. Last Name, First Name This search automatically

Truncates. This searches only the author field. You cannot search a specific location. To limit the

search to the Media Centre or your school you need to do an Expert search - Location 600 (or school

number) and AuthName See the search page for search tips.

Expert

This is the search method to choose if you want to search more than one specific field, a field not

provided for in the first screen choices, e.g. Call Number or would like to search keyword and another

field. It is useful if you want to limit search by call number, e.g. VC? to only get videos, Fr? to only get

French titles. This field does not automatically truncate. Remember to add a ? at the end of a word if

you want to truncate it, e.g. Munsch? to get all the titles by Robert Munsch.

Your choices here are Added Entry (additional authors, illustrators, editors, different versions of the

title), Call Number, CircNum (barcode number of item), ISBN, Keyword, Record #, shelf-st, subject

heading, subject name (person as a subject). These choices are the defaults for the Net version of the

program. If you use the Media Centre database on your school library computer you will have extra

choices such as year and grade.

Title

Indexes title in word order. This is not a keyword search of words in the title, you must enter the title in

the correct order. This search automatically truncates.

You cannot search a specific location. To limit the search to the Media Centre or your school you need

to do an Expert search - Location 600 (or school number) and Title

See the search page for search tips.

Subject

Indexes subject (both topics and people's names), in word order. This is not a keyword search of words

in the subject, you must enter the subject in the correct order.. You cannot search a specific location.

To limit the search to the Media Centre or your school you need to do an Expert search - Location 600

(or school number) and SubjHead for various topics or SubjName to search a person's name.

This search automatically truncates.

See the search page for search tips.

 

HOW TO LIMIT THE SEARCH JUST TO MEDIA CENTRE RESOURCES

 

Keyword Search 600 plus the keywords you want to use, e.g. 600 Canada arctic

Expert Search Keyword 600 and then choose the other area(s) you want e.g. title

 

HOW TO LIMIT THE SEARCH JUST TO YOUR SCHOOL'S RESOURCES

 

As above, but for 600 substitute your school code, e.g. Silver Heights 415

 

NB: Searches are not case sensitive. Print out is system default and cannot be changed.